Although every project is unique, the process is similar for most engagements and usually consists of seven or eight stages. Through these stages Internal Audit will determine ways to minimize risks and increase efficiencies within the area. Auditee involvement is critical at each stage of the process. A project will result in a certain amount of time being diverted from area personnel’s usual routine. One of the key objectives is to minimize this time and avoid disrupting on-going activities. 

Notify 

The Internal Audit Department will: 

• Schedule a meeting with the Department Director / unit manager and the senior managers of the process to be audited,
• Identify the scope and objectives of the audit,
• Determine how long the audit is expected to last, and 
• Accountabilities and responsibilities.  

Any factors that may impact the audit should be raised at this time. Factors include vacations, fiscal year end reporting requirements, etc. 

Testing 

Testing will include interviews (leading to a description of the process), re-performance of transactions, inquiry of personnel and observation of processes.  Testing is usually not performed during a consulting project.  Emphasis will be given to reviewing procedures and manuals for: 

• Compliance with Federal, State and County policies, laws and regulations
• Efficiency and Effectiveness
• Safeguarding of Assets
• Correctness of Reports and Information 

Communicate  

Internal Audit will keep auditee management updated on the status of the audit on a regular basis, especially when there are findings and recommendations. There may be instances where the findings and recommendations can be addressed immediately. 

Management Response 

Management will receive the draft audit report to confirm the facts and respond to findings and recommendations. The response should assign the responsibility for remediation to a specific individual and have a specific target date of completion for the corrective actions. 

Review 

The final version of the audit report will be reviewed and all issues resolved by the Director.  

Distribution 

The report is then released to the audited department, Senior County Management and communicated with the Audit Committee. 

Follow-Up 

Internal Audit will conduct a follow-up review of any Findings and Recommendations within a reasonable time frame (six to eight months).